Office Manager Full Time

Job Summary 

A construction supply company based in corporate Kingston is seeking to fill the position of Office Manager.

The Office Manager will play a critical role in overseeing the daily operations of our office, ensuring that all administrative activities are carried out efficiently and effectively. This person will be responsible for managing office resources, supporting our team, and maintaining a positive work environment. The ideal candidate will have experience in office management and exhibit strong organizational and interpersonal skills.

Key Responsibilities 

• Manage daily office operations and administrative activities, including answering phones, managing correspondence, maintaining office supplies, scheduling meetings, and managing calendars.
• Handle accounts payable/receivable and assist with basic bookkeeping tasks.
• Liaise with vendors, contractors, and customers to ensure smooth communication and operations.
• Support the management team with various tasks.
• Maintain an organized and efficient filing system for company documents.
• Assist with inventory management and order processing.
• Monitor and ensure compliance with company policies and procedures.

Qualifications

• Proven experience as an Office Manager or in a similar administrative role.
• Strong organizational and multitasking skills with excellent attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and experience with QuickBooks or similar accounting software.
• Excellent communication and interpersonal skills.
• Ability to work independently and manage multiple tasks in a fast-paced environment.
• Basic knowledge of accounting principles and practices.
• Familiarity with inventory management is a plus.